Official title: Administrative assistant

Place of work: 300 Chem. du Golf, Verdun, QC H3E 1A8

Status: Full-time

Salary: 50 000$ per year

Established in 1971, this impressive sports complex offers its members 20 tennis courts as well as a sports center of more than 10,000 square feet located just minutes from downtown Montreal and the South Shore. You would find a team of passionate professionals entirely devoted to its members.

Reporting to the Chief Accountant and the Administration Director, the Administrative Assistant will be responsible for overseeing the operational efficiency and administrative support of the club. Working in the heart of a dynamic sports environment, this individual will actively contribute to the overall success of the organization. Responsibilities include administrative management, human resources and payroll, financial monitoring, as well as communication with members, suppliers, and partners. By playing a central role in coordinating activities, the Administrative Assistant is committed to ensuring operational excellence and meeting the expectations of stakeholders.

Tasks and Responsibilities:

• Ensure the efficient coordination of the club's daily administrative activities.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Collaborate with the Administration Director in responding to requests from the General Management in the scope of their functions.
• Work with the Chief Accountant and Administration Director to verify, account for, and transmit the hours worked by all employees.
• Collaborate on the administrative management of employee movements, including subscription management and active/inactive status tracking.
• Support the Administration Director in managing employee work schedules, leaves, and absences.
• Assist the Administration Director in enrolling new employees in the Employee Tennis program and manage subscriptions in case of file closure.
• Collaborate with the Chief Accountant and Administration Director for invoice management.
• Collaborate with the Administration Director for accounts receivable collection.
• Collaborate with the Administration Director to ensure daily balancing of cash closures at the reception.
• Handle and monitor purchases.
• Establish and maintain professional relationships with club members, suppliers, and partners.
• Provide excellent administrative service by answering questions and providing relevant information.
• Any other related tasks.

Required Qualifications:

• College diploma in administration is an asset.
• One to two years of experience in a similar position.
• Ability to work in a team.
• Administrative organizational skills.
• Advanced knowledge of computer applications.
• Ability to work collaboratively.

Languages: Bilingualism (French and English) is required for this position, as we serve an international clientele.

Who are we:

Tidan is a hotel and real estate group in business for 52 years with a portfolio of 12 hotels and more than 65 real estate properties, as well as the largest tennis club across North America. To learn more about Tidan, visit our website: https://www.tidan.com/en/.

Why join our team:

Apart from competitive salaries, we offer benefits, such as group insurance which constitutes life insurance, disability insurance and medical and dental insurance, in addition to vision care. Our employees have 24/7 virtual access to healthcare professionals through the Employee Assistance Program. You have personal days and vacations that are planned according to the department and the hotel you join. A bonus is also provided via our referral program and more.

Social life is at the heart of the company, especially after the pandemic, each hotel has a social calendar. The Tidan Human Resources team is always there to listen to you and support you on your journey through the company.

We believe in teamwork and are committed to creating a high-performing team whether through training or by strengthening team relationships. We have an admiration for our employees who set themselves professional challenges and we support them in achieving them. Take the step and join the Tidan team through our many job opportunities, whether in the hotel or real estate sector, there is a place for you.